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Job Details Posted By : Admin

Refrence No. :#37227737
Location : City Of London
Employer Name :Next Employment
Duration: Full Time
Posted On :Feb 07, 2019
Expire On :Mar 07, 2019
Pay Criteria : £45,000 - £50,000 per annum
Pay Range: Per Annum

Job Description

Facilities/Office Manager

£45,000 - £50,000 + exc benefits

City of London

My client an international Reinsurance Brokers are currently recruiting for a Facilities Manager to oversee the running of all soft services within the UK. You will manage and develop a team of 3 within the Facilities department during their transition to the new London office in which will be taking place in 2020.

  • You will design, develop and deliver effective procurement for office services and you will manage supplier relationships, negotiate competitive pricing and identify opportunities to drive out costs from suppliers.
  • To undertake reviews of services provided against benchmarks and to source additional or replacement suppliers as appropriate monitoring service and performance.
  • To advise on recovery planning, implement and co-ordinate activities as they relate to Premises & Facilities as appropriate.
  • Input to the Group Risk Management process.
  • Design, develop and deliver strategies for the management of fire, security and tenants liability risks.
  • To monitor every aspect of the Facilities services to ensure compliance is in line with the relevant Health and Safety, Environmental and any other regulation.
  • To ensure external contractors conform to all necessary legislation
  • To maintain the company’s health and safety policies and procedures.
  • Setting archiving policy for the Group in liaison with Compliance.
  • Manage the archiving supplier including auditing of record management.
  • Responsible for the daily management of all archiving processes.
  • Merging the archiving into the Group arrangements and modifying processes.
  • Responsible for the provision of front of house services.
  • Responsible for the Reception and daily management of catering, couriers etc.
  • General administration/managerial duties as required
  • Allocate all relevant requests received, action, update and close in a timely manner.
  • Manage and develop the Facilities Assistants.
  • Full assistance with the preparation for the London office move in 2020.
  • Oversee the transition of the facilities team to meet the requirements of the new London office.
  • Ensure that the existing contracts are transferred to the new office and that appropriate new suppliers are sourced.


  • Must have NEBOSH Certificate-level qualified
  • Experience with People management
  • Project Management experience is desirable
  • Great interpersonal and communication skills
  • IT knowledge of Microsoft word, excel and outlook
  • Exceptional attention to detail and accuracy skills
  • The ability to prioritise workload and meet deadlines
  • Great flexibility and a proactive attitude when taking on tasks
  • Experience of a major office move is desirable

This is an 18 month contract


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