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Job Details Posted By : Admin

Refrence No. :#37513382
Location : Wimbledon
Employer Name :ESC
Duration: Part Time
Posted On :Mar 14, 2019
Expire On :Apr 25, 2019
Pay Criteria : £20,000 - £25,000 per annum, pro-rata
Pay Range: Per Annum

Job Description

Engineering Safety Consultants is a young company supplying safety-related consulting services to a wide range of industries, including the power generation, oil & gas and nuclear sectors, the machinery sector, and the entertainment industry. The company is based in Wimbledon and employs more than 20 people at its offices in Wimbledon, Warrington and Stallingborough.

Due to maternity leave, we are now looking for an Office Manager on a fixed-term, temporary and part-time contract basis. The job holder will provide general office administration and PA support. The hours of work are flexible, and presently we envisage the role requiring approximately 25-30 hours per week.

Key Responsibilities:

  • Assisting in maintaining our electronic filing system;

  • Assisting in maintaining our HR requirements;

  • Assisting in raising / maintaining our project invoicing;

  • Assisting our personnel in finalizing documents / presentations;

  • Organising and co-ordinating training courses and seminars we offer to industry

  • Answering and transferring telephone calls, welcoming visitors, handling and circulating post;

  • Supporting staff with compiling purchase orders using standard templates in accordance with established procedures;

  • Supporting staff with compiling staff expenses using the Harvest timekeeping and expenses system in accordance with established procedures;

  • Management of staff and contractor time sheets using Harvest;

  • Management of company credit cards and associated expenses;

  • Photocopying and scanning documents, filing, maintenance of databases as required supporting the above;

  • Assisting key staff in managing their diaries/time;

  • Management of all staff diaries, including holidays and arranging meetings;

  • Booking travel and accommodation worldwide for all staff;

  • Establishing accounts with suppliers, agents and hotels;

  • Liaising with suppliers as required. This includes compiling contracts for tender;

  • Ordering office stationery

Knowledge of Word / Excel / PowerPoint required. Previous work experience associated with accounts department / HR department or PA to a company manager / director would be an advantage. Knowledge of Xero and any previous marketing experience would also be advantageous.

The candidate is required to act on their own initiative and be willing to take on new or challenging tasks within the role.

This maternity leave cover, fixed-term, temporary contract will last six months.

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